Workplace distractions – a monster that eats up your productivity and yet leaves you fully exhausted after a tiring 8-hour work day at the office. Distractions are real and if not checked at the proper time, these are sure to bring down your productivity and also affect the quality of the work done.
Here are some tips on what companies can do to minimize distractions at the workplace:
Create a productive workplace culture:
People are as productive as their workplace neighbours are. Though there may be exceptions but most of the employees are directly or indirectly influenced by the working style of their colleagues. Therefore, a company must promote a productive culture at the workplace. This can be done by imparting regular sessions, training or discussions.
Fix communication guidelines:
Encourage your employees to practice asynchronous communication. This kind of communication helps people to improve their decision-making skills. It helps them to keep their focus on the task at hand. Though communication between employees can not always be supervised, keeping an informal check on it will help you to cut down on distractions.
Provide different workplace options:
Some people like to work inside cubicles, others prefer open spaces and community areas. Make sure that your workplace has enough space for employees to explore while working. Do not limit them to a specific area. Rather, encourage them to move around and work in a more flexible environment. Sitting in one place is frustrating and it also leads to a lack of creativity.
Limit the use of technology:
Technology is a boon but not so when it comes to working with full attention and concentration. Educate your team about the pitfalls of technology and ask them to stay away from checking their smartphones and emails every other second. Of course, you cannot control every move of all your employees, but making them aware of technological distractions is a great thing.
Conduct only necessary meetings:
Meetings take up a lot of time and sometimes ends up being nothing but a long period of no productivity and missed opportunities. So, cut down on the meeting time and get on a virtual call only when it is absolutely necessary for all of your team members who are working together on a specific project.
Previously, multitasking used to be a coveted trait. However, according to recent researches, multitasking makes one lose focus on a particular task. It leads to lower productivity and diminished intelligence. So, help your employees to concentrate on one task and complete it, before moving on to the next one. Paying full attention to the work at hand improves the overall quality of the work too.
Schedule short breaks:
Help your employees work better and with enhanced concentration, by scheduling breaks throughout the day. This not only helps them refresh their minds but also gives them enough scope to interact with their colleagues and brainstorm on some important issue. An effective physical and mental break is effective in increasing productivity as well.