Too much of manual paperwork is surely the time consuming and error-prone responsibility. And, when it comes to the work processes of HR professionals, it can cause distractions as well. From cover letters and CVs to performance reviews, the manual sorting and compilation of documents can absorb a lot of valuable HR time that would be better invested in more important matters.
To Err is Human
When a team depends on manual processes, human error is inevitable. And as the volume of data increases, chances of mistakes also goes up. As for the HRs, a mislaid application or a faulty entry in a personnel file is likely to damage the organisation’s relationship with the future or current employee concerned. Moreover, the mishandling of personal data can have security implications as well.
Use Technology for Handling Data
Smart documents-handling solutions can be the optimum beginning in this regard. By automating processes for capturing and storing documents, manual data entry can be omitted that eliminates the chances of human error. The use of Artificial Intelligence means a system that can not only distinguish between a CV and an expense form but also automatically identify which employee and department it relates to. With this, HRs can gain speed, precision, security, and save time for other important tasks. One area of particular importance to many HRs is the recruitment and onboarding of new employees. The efficient management of documents during the application and onboarding processes, through apt technology, can lead both to the faster and streamlined recruitment process.
With eliminating manual paperwork using technological advancements of AI, HR teams can save hours of tedious routine tasks. Instead of spending time sorting and manually transferring printed documents into corporate systems, HR teams can put their focus on matters such as employer branding, efficient recruitment, training, and staff development.