A hybrid workplace provides employees with the freedom to work from their homes or to report to their offices. A hybrid workspace gives more importance to employee productivity, engagement and communication than regular in-house attendance. With many companies still struggling to shift online, creating resources for the successful operation of a hybrid team seems like a distant dream for some.
Here are some of the most prominent ways by which you can create a hybrid workspace:
Identify the main function of the office:
The first step of creating a hybrid workspace involves recognising the principal functions for which the office is needed. You need to find out the activities that employees can complete at their homes. Following that, you have to recognize what can the employees gain most from the office space.
Formulate hybrid work policies:
Find out how employees would like to work from the office and their homes. Then, draw up a set of specialized hybrid work policies. These policies should address four areas – office attendance, availability hours, local workspaces and remote option. While managers and team leaders can decide the number of in-person days, the number of online hours should be as per the preferences of the employees. Study your policies closely and check whether they encourage working from home or office.
Design as per policies:
Design the office as per the hybrid policies fixed by the management. For this, you can assign an individualized desk for each employee, depending on the number of employees working from the office. Try to have specialized collaboration zones in the form of conference rooms, social areas, etc. Also, make arrangements for private spaces like phone booths or small conference rooms for people to work without distractions.
Train managers to assess productivity:
Prepare your managers and team leaders in such a way so that they can successfully evaluate the productivity and efficiency of a hybrid team. Individuals should be educated in better managing the hybrid workforce, maintaining effective communication and offering appropriate feedback.
Create equal benefits for all:
Appreciation goes a long way in ensuring effective performance. For showing proper appreciation to your team, have separate but equal benefits for the entire workforce. You can do this by sending them personalized work from home kits, conducting virtual happy sessions, or by offering different valuable perks and rewards.
Alter your communication style:
With a good part of your workforce working remotely, you cannot expect them to respond to all your communication immediately. Once you have conveyed important information to your employees or shared what is to be done to complete a task, give them time to get back to you on that in their own time.
Have a virtual community:
No matter how effective communication systems you might have, building a virtual community within your employees will help you in creating professional bonds between remote employees and the in-house members. When your entire workforce is digitally connected, no one will feel left behind and as a result, happier employees will be created.