Meetings are a staple of corporate life. However, this year the importance of meeting has taken a whole new meaning. Whether it is a formal company meeting or casual talks with colleagues, meetings have been pegged as the interactions that keep a company moving when the employees are working remotely.
In the initial days of lockdown, many HR departments and employees were scheduling and attending meetings frequently. But slowly and gradually, the fatigue set in. Now employees are starting to feel annoyed with online meetings. Some studies have shown lately that employees now attend online meetings only under compulsion, and some even feel that it is a waste of time. However, experts suggest that HR leaders can bring some changes to make meetings productive and interesting.
Set Agenda in Advance
Meetings must have a purpose so that there can be thoughtful interactions, and all participants can involve in that. For this reason, team leaders need to define the type of meeting before it starts. All participants should know what is expected of them before, during and after the meeting. Setting these expectations is important and will increase productivity. If employees know there is some pre-reading they need to do, or they will be presenting in the meeting, then they will be able to prepare.
Personal Communication is Vital
One-on-one communication is needed now more than ever. HR leaders need to account for the circumstances that each individual on their team is dealing with. It should not be just when the leader recognises a problem or feel someone is under-performing. One-on-one communication needs to be a regular and true conversation about how an employee is doing. Those HR leaders who take into account flexible schedules and distractions will always get the best out of their employees.
Always Track Developments
Keeping a track record of previous meetings is always helpful. It tells about how the previous meetings worked out: What were the outcomes? Was everyone involved in the meeting? Any issue arose during the meeting. All these records can be used as feedback to make future meetings more productive and engaging.