The late 1980’s witnessed the introduction of the Pomodoro Technique by Francesco Cirillo, a software engineer by profession. The Pomodoro Technique makes use of a timer and breaks down a big chunk of work into smaller parts which can be completed within a specified time. The intervals are generally set every 25 minutes, following which the timer goes off.
Each interval or break is known as “Pomodoro”. In Italian, the word “Pomodoro” stands for “tomato”. Cirillo had used a tomato-shaped kitchen timer and hence he named the technique “Pomodoro”.
What are the steps involved in this technique?
The Pomodoro Technique includes 6 easy steps:
· Select the task.
· Set the Pomodoro timer.
· Work on the task till the timer goes off.
· Take a brief break as the timer rings.
· Repeat all the previous steps.
· At the end of four Pomodoro sessions, take a break of 15 minutes to half an hour.
What are the principles of the technique?
By adhering to certain principles, the effectivity of the Pomodoro Technique can be increased considerably:
Break up complex tasks:
If a particular work requires more than four Pomodoro sessions, it is better to divide the work into doable steps. This will ensure clear and definite progress in the project.
Combine similar small tasks:
All the tasks that require one or less than one Pomodoro, should be clubbed together. By combining similar small tasks, you can easily complete multiple projects that need a short time.
Once you set a Pomodoro, let it ring:
Once you have set the Pomodoro, try not to break it. If you have any ideas coming to your mind or any other task that needs to be completed, you can do it later. Under unavoidable circumstances when your work is bound to be interrupted, Cirillo recommends that one should track and make note of such interruptions and try to avoid them.
How can HR professionals make use of this technique?
If all the employees can complete the given task before the timer rings, HR professionals can utilize the remaining time to encourage the employees to improve their skills or widen the horizon of their knowledge. The additional time can be spent on learning something new or discovering networking opportunities.
This technique can be used by HR professionals to drive away procrastination and get tasks completed by the employees within the minimum time. The Pomodoro Technique is effective to keep workers focused on their tasks.
The Pomodoro Technique helps HR personnel to manage all kinds of interruptions and resist all sorts of distractions. They can ask the employees of the company to take regular breaks and reset the timer. This would help them to bring back the attention and finish the projects on time.
This technique helps HR professionals to plan their tasks and use time more productively. When the company HR lets his or her employees work in brief, timed sessions, more projects are accomplished.
The Pomodoro Technique enables HR individuals to have a clear and concrete measurement of time and effort. This method will help them to develop better work habits in their employees.